Email Compliance Is Your Responsibility
Gaining compliance for email is necessary in a number of industries due to regulations. Regulations have been increasing in recent years and several acts specifically govern how email may and may not be used. Electronic mail can be subpoenaed in court cases. If it is, the messages are expected to be retrieved in a specific manner. In order to meet this requirement, organizations use compliant email archiving.
Email is regulated in specific industries
- Sarbanes-Oxley
- FINRA
- HIPAA
- FRCP
Gaining compliance for your email generally involves a multi-stage process.
- Scanning email for viruses and spam and removing them.
- Removing physical access to your email server.
- Setting access policies for privacy and security reasons.
- Encrypting email prior to sending.
- Archiving emails.
Email compliance does not need to be complicated. It's easier than ever to move your email to the cloud and set up the types of policies you need to in order to scan, encrypt, and archive your email.
Policy-based email security solutions make the most sense because they offer flexibility. You probably have to set very customized rules for your policies, if your organization is like most others. If you are too strict, you could prevent legitimate mail from being delivered. However, you always get a report of email deliveries, so making changes to your policies is very easy.
Email compliance is growing as an area of concern for many organizations. Fines are being dished out and the cost of failing to comply is rising rapidly. If you haven't looked into an email compliance plan, you should consider it today.
Selecting An Email Compliance Archiving Solution
Choosing the best email compliance archiving solution is an important process for any organization who is making the leap to compliant email. Since you'll be archiving your records for years, you need to make sure you're dealing with a company that understands the important of email compliance.
Email Compliance And Regulation
Regulation and email compliance go hand in hand. Staying on top of regulatory changes doesn't have to be complicated. Your email compliance security provider will keep abreast of any changes to regulation so you won't have to.
